Privacy Policy and Legal Notice
Last updated: August 8, 2026
Legal Notice
The website codesquare.ca is operated by Informatique CodeSquare inc.
- NEQ: 1178804192
- Registered office: 14199 Gilles Street, Mirabel (Quebec) J7J 2R9, Canada
- Email: [email protected]
Informatique CodeSquare inc. (“CodeSquare”, “we” or “our”) places great importance on the protection of personal information entrusted to it. This policy explains what information may be collected when you use our website, why we collect it, how it is used, and what rights you have.
1. Personal Information Collected
When you use our contact form, we may collect the information you choose to provide, including:
- your name;
- your email address;
- your phone number, when you choose to provide it;
- the content of your message;
- any other information you voluntarily provide as part of your request.
Our website may also use cookies necessary for its operation or, when we implement traffic analytics tools, technologies that collect certain technical and statistical data related to site usage.
Such data may include information such as browser type, device type, pages visited, visit date and time, and certain navigation data. When analytics tools are used, we prioritize, where possible, the collection of data in anonymized or aggregated form.
2. Use of Information
Collected information may be used to:
- respond to your requests and communications;
- communicate with you regarding information or service requests;
- prepare or provide a proposal when requested;
- ensure the operation, security, and improvement of our website;
- understand the use and traffic of our website when analytics tools are used;
- comply with our legal and regulatory obligations.
We do not sell your personal information.
We do not use collected information for purposes incompatible with those for which it was collected, except where permitted by law or when consent is obtained where required.
3. Contact Form
When you use our contact form, the information you provide is transmitted to CodeSquare so that we may process your request.
We ask that you do not transmit sensitive personal information or data that is not necessary for processing your request through the form.
4. Cookies
Our website may use cookies necessary for its operation as well as, when configured, cookies used for analytical purposes.
Analytics cookies collect statistical information about site usage to help us understand traffic patterns and improve the site.
You can limit or disable cookies in your browser settings. Disabling certain cookies may however affect the operation of some site features.
5. Service Providers and Disclosure of Information
CodeSquare may engage external service providers for electronic communications, security, traffic analytics, or other services necessary for our operations.
When necessary, these providers may have access to certain personal information to deliver the services they have been contracted for. CodeSquare takes reasonable measures to ensure that personal information is processed appropriately.
Some service providers may be located outside Quebec or Canada. Where required by law, CodeSquare takes the necessary measures before disclosing or entrusting personal information to a provider located outside Quebec.
6. Information Retention
We retain personal information only for as long as necessary for the purposes for which it was collected, subject to any applicable legal or contractual obligations.
Unless a different period is required or justified by the circumstances, information submitted through the website may be retained for a maximum period of three years.
When information is no longer needed, it is securely deleted or anonymized, subject to applicable legal obligations.
7. Information Security
CodeSquare implements reasonable measures to protect personal information against loss, theft, unauthorized access, disclosure, alteration, or inappropriate use.
Despite these measures, no method of electronic transmission or storage can guarantee absolute security.
8. Privacy Incidents
CodeSquare takes reasonable measures to prevent privacy incidents and to limit their consequences when an incident occurs.
When a privacy incident presents a risk of serious harm to affected individuals, CodeSquare takes the measures required by applicable laws, including notifying affected individuals and the Quebec Commission d’accès à l’information where required.
9. Your Rights
Subject to exceptions provided by law, you may request:
- access to the personal information we hold about you;
- correction of inaccurate or incomplete information;
- withdrawal of consent where it is the basis for processing;
- deletion of certain information where legal conditions are met.
To exercise your rights or obtain information about the processing of your personal data, you may contact the person responsible for personal information protection.
10. Personal Information Protection Officer
The person responsible for personal information protection at Informatique CodeSquare inc. is:
Yannick Forget
Personal Information Protection Officer
Informatique CodeSquare inc.
14199 Gilles Street
Mirabel (Quebec) J7J 2R9
Canada
Email: [email protected]
Any request regarding access, correction, or protection of your personal information may be addressed to this person.
11. Complaints
If you have concerns about the protection or processing of your personal information, we invite you to first contact our Personal Information Protection Officer at the address above.
You may also pursue remedies provided under applicable Quebec legislation through the Commission d’accès à l’information du Québec.
12. Changes to This Policy
CodeSquare may amend this privacy policy when its practices, services, or applicable legal requirements evolve.
The last update date is indicated at the beginning of this policy. When changes are significant, CodeSquare will take reasonable measures to notify affected individuals where required by law.
13. Contact
For any questions regarding this policy or the protection of your personal information:
Informatique CodeSquare inc.
14199 Gilles Street
Mirabel (Quebec) J7J 2R9
Canada
[email protected]